{"id":3876,"date":"2025-12-21T15:00:00","date_gmt":"2025-12-21T15:00:00","guid":{"rendered":"https:\/\/getw9.tax\/blog\/?p=3876"},"modified":"2025-12-20T07:14:07","modified_gmt":"2025-12-20T07:14:07","slug":"backup-withholding-missing-w9","status":"publish","type":"post","link":"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/","title":{"rendered":"Backup Withholding (24%) Explained: How Missing W-9s Trigger It (and How to Avoid It)"},"content":{"rendered":"\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#Introduction_the_%E2%80%9Cquiet_week%E2%80%9D_before_January_chaos\" >Introduction: the \u201cquiet week\u201d before January chaos<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#What_is_backup_withholding_and_why_do_teams_freak_out_about_it\" >What is backup withholding (and why do teams freak out about it)?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#What_triggers_backup_withholding_in_real_life\" >What triggers backup withholding in real life?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#The_CP2100_CP2100A_pathway_the_one_teams_dont_plan_for\" >The CP2100 \/ CP2100A pathway (the one teams don\u2019t plan for)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#The_%E2%80%9CJanuary_nightmare%E2%80%9D_is_caused_by_3_predictable_process_failures\" >The \u201cJanuary nightmare\u201d is caused by 3 predictable process failures<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#1_Paying_first_collecting_W-9_later\" >1) Paying first, collecting W-9 later<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#2_No_single_source_of_truth\" >2) No single source of truth<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#3_Storing_W-9s_as_email_attachments\" >3) Storing W-9s as email attachments<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#2026_update_you_need_to_know_and_not_misread\" >2026 update you need to know (and not misread)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#1_Backup_withholding_rate_is_still_24\" >1) Backup withholding rate is still 24%<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#2_Big_change_starting_calendar_year_2026_600_%E2%86%92_2000_threshold_for_certain_reportable_payments_tied_to_backup_withholding\" >2) Big change starting calendar year 2026: $600 \u2192 $2,000 threshold (for certain reportable payments tied to backup withholding)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#Upcoming_change_a_revised_Form_W-9_is_coming_Jan_2026_revision_date_is_in_draft\" >Upcoming change: a revised Form W-9 is coming (Jan 2026 revision date is in draft)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#The_simple_prevention_blueprint_this_avoids_90_of_problems\" >The simple prevention blueprint (this avoids 90% of problems)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#Step_1_Collect_the_W-9_before_the_first_payment\" >Step 1: Collect the W-9 before the first payment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#Step_2_Track_W-9_status_like_a_workflow_not_a_hope\" >Step 2: Track W-9 status like a workflow, not a hope<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#Step_3_Store_W-9_PDFs_centrally_with_submission_history\" >Step 3: Store W-9 PDFs centrally with submission history<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#What_to_do_if_you_receive_a_CP2100CP2100A_notice\" >What to do if you receive a CP2100\/CP2100A notice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#Where_GetW9_fits\" >Where GetW9 fits<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/#Conclusion_your_year-end_move\" >Conclusion: your year-end move<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Introduction_the_%E2%80%9Cquiet_week%E2%80%9D_before_January_chaos\"><\/span>Introduction: the \u201cquiet week\u201d before January chaos<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>If you can\u2019t answer this in 10 seconds\u2026<\/p>\n\n\n\n<p><strong>\u201cWhich vendors are missing a W-9 right now?\u201d<\/strong><\/p>\n\n\n\n<p>\u2026you\u2019re not \u201ca bit behind.\u201d You\u2019re exposed.<\/p>\n\n\n\n<p>Because in certain situations, the IRS can require you (the payer) to withhold <strong>24%<\/strong> from future payments. That\u2019s <strong>backup withholding<\/strong> and it\u2019s one of the fastest ways to turn a normal vendor payment into a messy compliance problem.<\/p>\n\n\n\n<p>This guide breaks down:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>what backup withholding actually is,<\/li>\n\n\n\n<li>what triggers it in the real world,<\/li>\n\n\n\n<li>what\u2019s changing for 2026 that you should <strong>not misunderstand<\/strong>, and<\/li>\n\n\n\n<li>the simplest W-9 workflow to prevent the whole mess.<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Not tax advice.<\/strong> This is operational guidance. For filing specific decisions, talk to your CPA.<\/p>\n<\/blockquote>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_is_backup_withholding_and_why_do_teams_freak_out_about_it\"><\/span>What is backup withholding (and why do teams freak out about it)?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Backup withholding is when the payer must withhold tax at the <strong>current rate of 24%<\/strong> from certain reportable payments in specific cases (often tied to missing\/incorrect taxpayer info).<\/p>\n\n\n\n<p>The business reality:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Vendors get angry (\u201cWhy is my payment short?\u201d)<\/li>\n\n\n\n<li>AP gets stuck doing cleanup instead of closing books<\/li>\n\n\n\n<li>Finance leadership gets dragged into avoidable fire drills<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_triggers_backup_withholding_in_real_life\"><\/span>What triggers backup withholding in real life?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Most of the time, it\u2019s not because you \u201cdid something wrong on purpose.\u201d It\u2019s because your <strong>Name\/TIN and W-9 process isn\u2019t tight<\/strong>.<\/p>\n\n\n\n<p>Common trigger patterns include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Missing TIN<\/strong> (or obviously invalid TIN format)<\/li>\n\n\n\n<li><strong>Name\/TIN mismatch<\/strong> on an information return compared to IRS records<\/li>\n\n\n\n<li>IRS-driven follow-up after you file and something doesn\u2019t match<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"535\" src=\"https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/midblog-1024x535.jpg\" alt=\"Flow diagram showing how missing or incorrect W-9 or TIN information leads to a name-TIN mismatch, triggers an IRS CP2100 or CP2100A notice, and results in backup withholding risk at 24 percent.\" class=\"wp-image-3880\" srcset=\"https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/midblog-1024x535.jpg 1024w, https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/midblog-300x157.jpg 300w, https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/midblog-768x401.jpg 768w, https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/midblog.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_CP2100_CP2100A_pathway_the_one_teams_dont_plan_for\"><\/span>The CP2100 \/ CP2100A pathway (the one teams don\u2019t plan for)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>If you file information returns with missing\/incorrect Name\/TIN combinations, the IRS may send a <strong>CP2100 or CP2100A notice<\/strong> telling you to correct the issue and follow backup withholding procedures. <\/p>\n\n\n\n<p>Two operational details that matter:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>These notices go out <strong>twice per year<\/strong> (per IRS): Sept\/Oct and again in April of the following year. <\/li>\n\n\n\n<li>CP2100 is generally for <strong>50+<\/strong> problem returns; CP2100A for <strong>fewer than 50<\/strong>. <\/li>\n<\/ul>\n\n\n\n<p>If your vendor data is scattered across inboxes and spreadsheets, responding to these becomes painful.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_%E2%80%9CJanuary_nightmare%E2%80%9D_is_caused_by_3_predictable_process_failures\"><\/span>The \u201cJanuary nightmare\u201d is caused by 3 predictable process failures<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Paying_first_collecting_W-9_later\"><\/span>1) Paying first, collecting W-9 later<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You\u2019ve basically told yourself: \u201cWe\u2019ll remember later.\u201d You won\u2019t especially at scale.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_No_single_source_of_truth\"><\/span>2) No single source of truth<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Vendor data is split across:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>email threads<\/li>\n\n\n\n<li>spreadsheets<\/li>\n\n\n\n<li>accounting system(s)<\/li>\n\n\n\n<li>whoever last touched it<\/li>\n<\/ul>\n\n\n\n<p>That\u2019s how mismatches are born.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Storing_W-9s_as_email_attachments\"><\/span>3) Storing W-9s as email attachments<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>\u201cIn someone\u2019s inbox\u201d is not storage. It\u2019s future failure.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2026_update_you_need_to_know_and_not_misread\"><\/span>2026 update you need to know (and not misread)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Backup_withholding_rate_is_still_24\"><\/span>1) Backup withholding rate is still 24%<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>As of the IRS\u2019s 2026 Employer\u2019s Tax Guide (Publication 15), the backup withholding rate <strong>remains 24%<\/strong>. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Big_change_starting_calendar_year_2026_600_%E2%86%92_2000_threshold_for_certain_reportable_payments_tied_to_backup_withholding\"><\/span>2) Big change starting calendar year 2026: $600 \u2192 $2,000 threshold (for certain reportable payments tied to backup withholding)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Publication 15 (2026) states that for reportable payments under <strong>IRC 6041(a) or 6041A(a)<\/strong> that are made in <strong>calendar year 2026<\/strong> and subject to backup withholding, a new law raises the <strong>aggregate reportable payment threshold<\/strong> from <strong>$600 to $2,000<\/strong>, and it will be inflation-adjusted after 2026. <a href=\"https:\/\/www.irs.gov\/publications\/p15?utm_source=getw9blog\" target=\"_blank\" rel=\"noreferrer noopener\">IRS<\/a><\/p>\n\n\n\n<p><strong>Here\u2019s what not to do:<\/strong><br>Don\u2019t treat this as permission to get lazy about W-9s.<\/p>\n\n\n\n<p>Why?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You still need correct vendor TIN data to avoid mismatches and notices.<\/li>\n\n\n\n<li>You still need clean records for operational control and year-end accuracy.<\/li>\n\n\n\n<li>Backup withholding problems often come from <strong>bad data<\/strong>, not just thresholds.<\/li>\n<\/ul>\n\n\n\n<p>If anything, this makes clean intake <em>more important<\/em>, because teams will be tempted to \u201cignore small vendors,\u201d and that\u2019s how your data integrity collapses.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Upcoming_change_a_revised_Form_W-9_is_coming_Jan_2026_revision_date_is_in_draft\"><\/span>Upcoming change: a revised Form W-9 is coming (Jan 2026 revision date is in draft)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Right now, the currently published Form W-9 is <strong>Rev. March 2024<\/strong>. <\/p>\n\n\n\n<p>But the IRS released a <strong>draft<\/strong> of a revised Form W-9 with a <strong>January 2026 revision date<\/strong>, largely reflecting:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>updates connected to digital asset broker reporting rules, and<\/li>\n\n\n\n<li>clarifications for <strong>sole proprietors<\/strong> and certain entity\/TIN situations. <\/li>\n<\/ul>\n\n\n\n<p><strong>Practical takeaway:<\/strong><br>If your company uses a \u201csaved\u201d W-9 PDF template, vendor onboarding packet, or an embedded form on a portal plan to review\/update it when the final 2026 W-9 is released.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_simple_prevention_blueprint_this_avoids_90_of_problems\"><\/span>The simple prevention blueprint (this avoids 90% of problems)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_1_Collect_the_W-9_before_the_first_payment\"><\/span>Step 1: Collect the W-9 before the first payment<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Form W-9 is used to provide the correct TIN to a requester who may need to file an information return. <br>So stop paying vendors when their tax identity is still \u201cTBD.\u201d<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_2_Track_W-9_status_like_a_workflow_not_a_hope\"><\/span>Step 2: Track W-9 status like a workflow, not a hope<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>You need statuses like:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Submitted<\/li>\n\n\n\n<li>Pending<\/li>\n\n\n\n<li>Needs correction<\/li>\n<\/ul>\n\n\n\n<p>If you can\u2019t see this in one place, you\u2019re flying blind.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Step_3_Store_W-9_PDFs_centrally_with_submission_history\"><\/span>Step 3: Store W-9 PDFs centrally with submission history<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>When someone asks \u201cDo we have the W-9?\u201d you should answer in seconds not start a scavenger hunt.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"What_to_do_if_you_receive_a_CP2100CP2100A_notice\"><\/span>What to do if you receive a CP2100\/CP2100A notice<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Don\u2019t improvise. Follow a repeatable playbook.<\/p>\n\n\n\n<p>The IRS points requesters to Publication 1281 for \u201cB\u201d notice procedures and copies of the notices. <br>At a high level:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send the appropriate <strong>B-notice<\/strong> to the payee<\/li>\n\n\n\n<li>Request corrected information (often via Form W-9 in first-notice scenarios per Pub 1281 guidance)<\/li>\n\n\n\n<li>Begin\/continue backup withholding if required until corrected info is received <\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Where_GetW9_fits\"><\/span>Where GetW9 fits <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>GetW9 is designed to make W-9 collection a <strong>process<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>send one secure link<\/li>\n\n\n\n<li>see who submitted vs who hasn\u2019t<\/li>\n\n\n\n<li>send reminders without manual chasing<\/li>\n\n\n\n<li>save completed W-9 PDFs with submission history<\/li>\n<\/ul>\n\n\n\n<p>That\u2019s it. It replaces inbox chaos with a workflow.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Conclusion_your_year-end_move\"><\/span>Conclusion: your year-end move<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/blogend-1024x1024.jpg\" alt=\"\" class=\"wp-image-3883\" srcset=\"https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/blogend-1024x1024.jpg 1024w, https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/blogend-300x300.jpg 300w, https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/blogend-150x150.jpg 150w, https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/blogend-768x768.jpg 768w, https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/blogend-70x70.jpg 70w, https:\/\/getw9.tax\/blog\/wp-content\/uploads\/2025\/12\/blogend.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Backup withholding is usually the symptom. <strong>Broken vendor intake is the cause.<\/strong><\/p>\n\n\n\n<p>This week (before you log off), do one thing:<br><strong>Identify vendors paid this year who don\u2019t have a clean W-9 on file.<\/strong><\/p>\n\n\n\n<p>If you can\u2019t do that quickly, your process isn\u2019t \u201cfine.\u201d It\u2019s just untested until January tests it.<\/p>\n\n\n\n<div style=\"text-align:center; margin:40px 0;\">\n  <a href=\"https:\/\/getw9.tax\/?utm_source=blog&#038;utm_medium=cta&#038;utm_campaign=year_end_w9_cleanup&#038;utm_content=backup_withholding_article\"\n     style=\"\n       display:inline-block;\n       background-color:#22C55E;\n       color:#ffffff;\n       padding:14px 28px;\n       font-size:16px;\n       font-weight:600;\n       text-decoration:none;\n       border-radius:8px;\n       box-shadow:0 4px 12px rgba(34,197,94,0.25);\n       transition:background-color 0.2s ease, transform 0.2s ease;\n     \"\n     onmouseover=\"this.style.backgroundColor='#16A34A'; this.style.transform='translateY(-1px)'\"\n     onmouseout=\"this.style.backgroundColor='#22C55E'; this.style.transform='translateY(0)'\">\n    Fix W-9s now. Keep January boring \u2192\n  <\/a>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Introduction: the \u201cquiet week\u201d before January chaos If you can\u2019t answer this in 10 seconds\u2026 \u201cWhich vendors are missing a W-9 right now?\u201d \u2026you\u2019re not \u201ca bit behind.\u201d You\u2019re exposed. Because in certain situations, the IRS can require you (the payer) to withhold 24% from future payments. That\u2019s backup withholding and it\u2019s one of the [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":3879,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[155,39],"tags":[162,235,157,41,160,133,139],"class_list":["post-3876","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-backup-withholding","category-tax-compliance","tag-1099-prep","tag-accounts-payable","tag-form-w-9","tag-irs-compliance","tag-name-tin-mismatch","tag-tin","tag-vendor-onboarding"],"blocksy_meta":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Backup Withholding W-9: How Missing Forms Trigger 24% IRS Withholding<\/title>\n<meta name=\"description\" content=\"Backup withholding W-9 rules explained. Learn how missing or incorrect W-9 forms trigger 24% IRS withholding and how to prevent it before January.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/getw9.tax\/blog\/backup-withholding-missing-w9\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Backup Withholding W-9: How Missing Forms Trigger 24% IRS Withholding\" \/>\n<meta property=\"og:description\" content=\"Backup withholding W-9 rules explained. 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